Would you like more information about the program?
Check out our student catalog.
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Interested in an overview of our program?
Here is a summary of the syllabus
Questions? Answers.
How much does the medical assistant training program cost?
Our mission is to increase access to clinical opportunities for pre-health students. That’s why we have priced our program significantly less than traditional medical assistant programs.
The CapYear Academy program is $1,995 and includes all the learning materials, study guides, practice exams and the optional clinical externship. Even the cost of the CCMA exam is included.
We have 0% interest payment plans and tuition grants with partner organizations and schools.
The CapYear Academy program is $1,995 and includes all the learning materials, study guides, practice exams and the optional clinical externship. Even the cost of the CCMA exam is included.
We have 0% interest payment plans and tuition grants with partner organizations and schools.
How does the clinical externship work?
We get a lot of questions about the optional clinical externship.
Here’s how it works!
Here’s how it works!
1) Complete the Clinical Medical Assistant Training program.
2) After you have completed the program, if you would like to participate, our team of Externship Coordinators at CapYear will work with you to find a clinical site near your home or school.
3) Placements into medical offices are based on location, schedule availability, and career goals.
4) Work as a trainee for 90-hours at a clinical site alongside the clinical team and serving actual patients. Because you are a trainee and not an employee, clinical externships are unpaid.
5) The externship matching process starts around the halfway point of your program, so you’ll have plenty of time to prepare.
6) There is no cost for graduates of the CapYear Academy program to participate in the optional externship.
2) After you have completed the program, if you would like to participate, our team of Externship Coordinators at CapYear will work with you to find a clinical site near your home or school.
3) Placements into medical offices are based on location, schedule availability, and career goals.
4) Work as a trainee for 90-hours at a clinical site alongside the clinical team and serving actual patients. Because you are a trainee and not an employee, clinical externships are unpaid.
5) The externship matching process starts around the halfway point of your program, so you’ll have plenty of time to prepare.
6) There is no cost for graduates of the CapYear Academy program to participate in the optional externship.
Because the externship optional, you don’t have to complete an externship to sit for the CCMA exam. Many students find it works best to take their CCMA exam when they complete the program and wait to do the externship over a break so it doesn’t conflict with class schedules.
Is the cost of my certification exam included?
Yes! At CapYear Academy, your exam certification cost is included in the tuition.
We will give you a code when you complete the program which you can use when signing up for the certification exam so you can register at no additional cost!
We will give you a code when you complete the program which you can use when signing up for the certification exam so you can register at no additional cost!
What financial aid or payment options are available?
We currently offer:
• A 0% interest, 4-month payment plan
• Tuition grants. Contact academy@capyear.co to confirm your eligibility.
Will the CapYear Academy Program work if I want to work in Maryland?
If you are a non-Maryland resident who wants to work in Maryland, then yes, our program can work for you.. Many employers in Maryland accept the CCMA certification and we do not have restrictions enrolling non-Maryland residents looking to work in Maryland.
You can take advantage of our extensive relationships in Maryland with employers who are looking to hire from our Academy program.
However, we are not currently able to enroll Maryland residents into the program as we finalize our approval with the Maryland Higher Education Commission. We expect approval to occur before the end of 2025.
How do I Complete the Program and Graduate?
To complete the program, students must:
- Complete 100% of the 201 hours of required program learning
- Achieve a minimum passing score on all module quizzes and assessments
- Score a minimum of 80% on the final program assessment
- Pay for the program in full
When you complete our training, you’ll be awarded a certificate of completion and be eligible to sit for the CCMA exam.
What will CapYear Academy’s Program Enable Me to Do?
Successful completion of CapYear Academy's medical assistant training program satisfies the minimum educational requirements for eligibility to take the NHA's CCMA exam for the next two years. When you pass the CCMA exam, you’ll be qualified to work as a certified medical assistant.
Can I take the program during my school semester?
Absolutely. Many of our students are enrolled in college and balancing a pre-health course load.
The online, asynchronous program format means you can work it around your school schedule.
If your semester becomes too busy, you can request a Leave of Absence (LOA) to pause your progress for 30–180 days at a time. This flexibility allows you to continue your certification on your own schedule without losing your progress.
If your semester becomes too busy, you can request a Leave of Absence (LOA) to pause your progress for 30–180 days at a time. This flexibility allows you to continue your certification on your own schedule without losing your progress.
In What States is the CCMA Certification Recognized?
The Certified Clinical Medical Assistant (CCMA) certification is recognized in all 50 states. However, due to state Medical Assistant licensing requirements, our program will not work for student looking to work in Washington State.
Is there any opportunity for hands-on experience?
Yes!
Students completing the CapYear Academy Clinical Medical Assistant Training program are eligible to participate in an optional 90-hour clinical externship through CapYear.
This optional externship gives you the opportunity to gain real-world, hands-on experience in a medical setting — perfect for building your skills, confidence, and résumé before applying to healthcare programs or jobs.
Students completing the CapYear Academy Clinical Medical Assistant Training program are eligible to participate in an optional 90-hour clinical externship through CapYear.
This optional externship gives you the opportunity to gain real-world, hands-on experience in a medical setting — perfect for building your skills, confidence, and résumé before applying to healthcare programs or jobs.
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What are the Eligibility Criteria for Enrollment in the Program?
To enroll in CapYear Academy’s medical assistant training program, a student must have a high school degree or equivalent. All CapYear Academy applicants will be asked to certify and provide verification that they have a high school degree or equivalent.
You must be 18 years or older to enroll in CapYear Academy. A student may enroll at any time.
No credit is granted for previous training or experience.
Criminal convictions may affect a student’s ability to be licensed, certified, or registered.
You must be 18 years or older to enroll in CapYear Academy. A student may enroll at any time.
No credit is granted for previous training or experience.
Criminal convictions may affect a student’s ability to be licensed, certified, or registered.
What is CapYear Academy?
CapYear Academy is a learning platform whose mission is to create more clinical opportunities for tomorrow's medical leaders by removing educational bottlenecks that make it hard for many pre-med and pre-health students to get the training they want and deserve. We’re invested in creating growth opportunities and upskilling our students to meet the increasing demands for top-notch entry-level clinical positions. CapYear Academy promotes a student-centered learning environment. Our faculty and staff are accessible and supportive of individual student needs.
How Long is CapYear Academy’s Program?
Our program consists of 201 course hours across 19 clinical courses. Students can complete the self-paced program in as little as 9 weeks or take up to a full year—the choice is yours.
Does CapYear Academy have Physical Locations?
All coursework is held asynchronously and online at CapYear Academy. Course content is available 24/7 online. CapYear Academy has physical office locations for our administrative staff in Baltimore, MD, and Newark, OH.
How Long do I Have to Complete CapYear Academy’s Program?
Students have up to 12 months to complete our program. There are no required hours per week as long as all the content is completed within 12 months. Due to the online asynchronous format, students can start at any time that works best for them. There are no set academic terms or set program start and end dates. There are minimum attendance and progress requirements to maintain enrollment. Please see our Student Catalog for more details.
What are CapYear Academy’s Hours of Operations?
CapYear Academy's program is 100% online and asynchronous, so enrolled students can access program materials 24/7.
CapYear Academy is closed for administrative, technical, and academic support on the following days:
New Year’s Day
Access to the online program and content will be available, but administrative offices will be closed and instructor support will not be available during regular business hours during these days.
CapYear Academy's technical and academic support is available Monday - Friday from 9:00 a.m. to 4:00 p.m. EST.
CapYear Academy is closed for administrative, technical, and academic support on the following days:
New Year’s Day
Martin Luther King, Jr. Day
President’s Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Thanksgiving and the day after
Christmas Eve through New Year’s Eve
Access to the online program and content will be available, but administrative offices will be closed and instructor support will not be available during regular business hours during these days.
What Topics are Covered in the Course?
The curriculum is fully mapped to the guidelines provided by the NHA and the NHA CCMA test plan.
Topics covered include:
Topics covered include:
☑Basic Science
☑Clinical Skill Building
☑Medical Law and Ethics
☑Patient Communication
☑Medical Terminology
☑Pharmacology and Medicine
How Does CapYear Academy’s Program Work?
All our program content is online and asynchronous and includes interactive videos, written materials and exercises, and interactive simulations.
Our training program comprises five primary knowledge areas: Healthcare Fundamentals, Anatomy and Physiology, Medical Terminology, Clinical Skills Building, and Administrative Skills Building. Each of these knowledge areas contains courses that relate to the knowledge area. Courses are divided into modules. After completing courses in the knowledge areas, students complete a study review and then have access to practice exams.
Students are assessed with quizzes after each completed module. Student must receive a passing grade on their quizzes for the module to be considered complete.
CapYear Academy's learning platform integrates a community page where participants can contact other course participants for support and questions. Instructors and administrative staff are available during office hours to help troubleshoot any issues accessing course material. Weekly instructor-led Zoom office hours help students navigate the course and its contents. Instructors are also available for one-on-one sessions to address any questions.
Our training program comprises five primary knowledge areas: Healthcare Fundamentals, Anatomy and Physiology, Medical Terminology, Clinical Skills Building, and Administrative Skills Building. Each of these knowledge areas contains courses that relate to the knowledge area. Courses are divided into modules. After completing courses in the knowledge areas, students complete a study review and then have access to practice exams.
Students are assessed with quizzes after each completed module. Student must receive a passing grade on their quizzes for the module to be considered complete.
CapYear Academy's learning platform integrates a community page where participants can contact other course participants for support and questions. Instructors and administrative staff are available during office hours to help troubleshoot any issues accessing course material. Weekly instructor-led Zoom office hours help students navigate the course and its contents. Instructors are also available for one-on-one sessions to address any questions.
What does a Certified Clinical Medical Assistant Do?
A medical assistant is a vital part of the patient care team usually found in outpatient clinical settings. Duties can include:
- Assisting physicians, physician assistants, nurses, and other clinicians in patient care and administrative activities
- Maintaining medical records and completing insurance billing forms
- Obtaining and recording vital signs and medical histories
- Performing EKG, phlebotomy, and injections
- Performing laboratory and diagnostic tests
- Aiding in customer service and appointment scheduling
What is the Job Outlook for Medical Assistants?
Medical assistant jobs are projected to grow 16% nationally from 2021 to 2031, faster than average for all occupations. About 123,000 openings for medical assistants are projected each year, on average, over the next decade. According to the Bureau of Labor Statistics, these openings result from the need to replace workers who transfer to different occupations or exit the labor force by retiring or other reasons.
What Happens if I Don't Pass an Assessment?
Students who do not achieve a passing score on a quiz or exam may retake the quiz or exam until they achieve a passing score. Please note this exception: The Final Practice Test only allows students one retake.
What is CapYear Academy’s Refund Policy?
If the student is not accepted into the training program, all monies paid by the student shall be refunded. Refunds for books, supplies, and consumable fees shall be made in accordance with Ohio Administrative Code section 3332-1-10.1. There is one (1) academic term for this program that is 201 clock hours in length. Refunds for tuition and refundable fees shall be made in accordance with the following provisions as established by Ohio Administrative Code section 3332-1-10:
(1) A student who withdraws before the first class and after the 5-day cancellation period shall be obligated for the registration fee.
(2) A student who starts class and withdraws before the academic term is 15% completed will be obligated for 25% of the tuition and refundable fees plus the registration fee.
(3) A student who starts class and withdraws after the academic term is 15% but before the academic term is 25% completed will be obligated for 50% of the tuition and refundable fees plus the registration fee.
(4) A student who starts class and withdraws after the academic term is 25% complete but before the academic term is 40% completed will be obligated for 75% of the tuition and refundable fees plus the registration fee.
(5) A student who starts class and withdraws after the academic term is 40% completed will not be entitled to a refund of the tuition and fees.
The School shall make the appropriate refund within thirty (30) days of the date the School is able to determine that a student has withdrawn or has been terminated from a program. Refunds shall be based upon the last date of a student’s attendance or participation in an academic school activity.
(1) A student who withdraws before the first class and after the 5-day cancellation period shall be obligated for the registration fee.
(2) A student who starts class and withdraws before the academic term is 15% completed will be obligated for 25% of the tuition and refundable fees plus the registration fee.
(3) A student who starts class and withdraws after the academic term is 15% but before the academic term is 25% completed will be obligated for 50% of the tuition and refundable fees plus the registration fee.
(4) A student who starts class and withdraws after the academic term is 25% complete but before the academic term is 40% completed will be obligated for 75% of the tuition and refundable fees plus the registration fee.
(5) A student who starts class and withdraws after the academic term is 40% completed will not be entitled to a refund of the tuition and fees.
The School shall make the appropriate refund within thirty (30) days of the date the School is able to determine that a student has withdrawn or has been terminated from a program. Refunds shall be based upon the last date of a student’s attendance or participation in an academic school activity.
What If I Have a Complaint?
All student complaints should be first directed to the school personnel involved. If no resolution is forthcoming, a written complaint shall be submitted to the director of the school. Whether or not the problem or complaint has been resolved to his/her satisfaction by the school, the student may direct any problem or complaint to the Executive Director, State Board of Career Colleges and Schools, 30 East Broad Street, Suite 2481, Columbus, Ohio, 43215, Phone 614-466-2752; toll-free 877-275-4219.
When can I enroll?
At CapYear Academy, we are all about making getting you medical assistant certification work for you. That’s why you can enroll at any time. We offer rolling admissions, so there are no pre-set start dates.
You have up to 12 months to complete the program from the day you enroll but most students complete the program in a few months.
You have up to 12 months to complete the program from the day you enroll but most students complete the program in a few months.